Financial Administrative Assistant

Oak Hill United Methodist Church 

Financial Administrative Assistant 

Reports to: Director of Finance and Operations

Effective: TBD 

Directly Supervises: None 

Status: Part Time – average of 25 hours per week 

FLSA Non-Exempt 

Job Summary 

Support the mission of Oak Hill by preforming financial administrative functions for the church in order to empower the congregation to serve its mission field. 


Essential Functions: 

• Serves as the initial point of contact for church finances for staff, congregation and vendors inquiries. 

• Process mail and obtain and review supporting documentation to ensure and preform accurate data entry and recording all financial transactions. 

• Identify differences in revenue and expenditure patterns and discuss with Supervisor. 

• Assist in preparing reconciliations, reporting, and distributing financial information. 

• Maintain and balance subsidiaries, general ledgers, and historical accounts. 

• Administrative support, including filing documents, making copies, and data entry. 

• Develop and maintain electronic and paper filing systems. 


Other Responsibilities: Other duties as assigned 


Preferred Qualifications: 

• Bachelor’s degree from accredited college or university. Experience working in a church or non-profit ministry a plus. 

• 3-5 years’ experience in administrative, detail oriented work. 

• The ability to communicate effectively and kindly, both verbally and in writing, and give clear direction. 

• Strong organizational skills, with a personal attention to detail. 

• Excellent computer and word processing skills. 

• History of servant leadership and the ability to work collaboratively with pastoral and non-pastoral staff, lay leaders, and committee chairs. 

• Exhibits a mature Christian faith and commitment to Christ and the Church. 


Physical Requirements: 

• Ability to lift up to 20 pounds and carry for 100 feet. 


Core Competencies:

     • Team Player: Works well with staff and ministry leaders to further the ministry of Oak Hill. Sees each ministry as part of the larger mission of the church. Supports and encourages others, works collaboratively with ministry leaders, and resolves conflict in a positive manner. 

     • Ministry Ownership and Initiative: Assumes responsibility for ministry area. Sees opportunities to strengthen financial administration, obtains appropriate guidance and implements new ideas to further Oak Hill’s mission with supervisor’s approval. Manages self well. 

     • Attention to detail: Pays attention to details to ensure ministries are done with excellence. Facilitates organizational issues so that the congregation can engage in ministry. Identifies mistakes and takes corrective action. Recognizes details and trends that need to be brought to attention of supervisor. 

     • Interpersonal: Demonstrates ability to work with others. Actively listens, accepts constructive criticism and ideas, and addresses conflict in a positive manner. Encourages others and holds them accountable in love. 

     • Confidentiality: Maintains confidentiality. Recognizes appropriate information to share with pastors and church leaders. 

     • Spiritual Maturity: Demonstrates a commitment to grow in an ever-deepening relationship with God through active participation in worship, church community, intentional spiritual growth, and committed service. Keeps mission of church central to all activities. 


TO APPLY: For more information or to apply, send resume and cover letter to .